[coderback]

Why

Checking the applications the Gmail backfill created turned up three problems: one job split into several applications when its emails named the role differently, real rejections never read, and real replies thrown away as job alerts.

What changes

One application per job (track_all)

• An email joins the application in the same thread, otherwise the one whose role overlaps. If several could fit, it doesn't guess.
• Two confirmations for the same employer stay two applications.
• The title comes from the first confirmation's role, otherwise the newest email's.
• A confirmation under 14 days after a later step doesn't undo that step.
• Emails linked to an existing application now move its status by the usual rules, or are added as a past step.

Reading emails

• A board's "your application was sent" for a different role no longer attaches to the application that was matched.
• "Online assessment" no longer counts as a role name.

Real replies that were missed

• Nine more application systems count as application senders: workablemail.com, teamtailor-mail.com, pinpoint.email, tal.net, brassring.com, njoyn.com, ambertrack.global, beapplied.com, earlycareerscompany.com.
• An email from a job-alerts address whose body says "thank you for applying" or similar now reaches the model. Leonardo's rejections came from jobalerts.leonardojobs.co.uk and were dropped by this rule. Of 128 real emails the rule caught, this lets through 1, and it is about a real application.

Testing

• Backend: 1204 passed, 8 skipped, 46 deselected. About 15 new tests in test_gmail.py.
• Real-model email eval, now 23 emails with 3 new ones (Workable rejections in English and French, and a "position filled" email from a job-alerts address): 22 of 23 read correctly, no wrong application, nothing unrelated changed, no wrong automatic changes.
• The browser tests were not run.

Known gaps, not changed here

• One eval miss: "your application was sent to Globex Corporation" is read as unrelated. It's rare (the same mistake happened on 1 real email).
• "Under review" emails for employers not yet tracked still don't create an application.

After merging

The next sync or backfill will also read Workable emails it skipped before. Most are second copies of what's tracked, but some could change a status, so check any that do. The API needs a rebuild, which clears the backfill summary in the Inbox.

The existing data has already been corrected separately, so this PR changes code only.

[vercel]

The latest updates on your projects. Learn more about Vercel for GitHub.

Project	Deployment	Actions	Updated
windrush-career-demo	Error		Nov 3, 2026 11:14pm UTC